Finance and Human Resources Manager

Finance and Human Resources Manager
Location – New Westminster BC
(25 hours per week)

The Family Support Institute (FSI) is a provincial non-profit charitable society registered in 1985. FSI supports families who have a family member with a disability each year. This support stems mainly from our large volunteer network of Peer volunteers. Currently, FSI maintains a volunteer Network of over 260 volunteers who support families across the province by sharing experiences and expertise, connecting families with each other, guiding families to supports and services and community supports in their regions, and facilitating training and educational sessions including building capacity in the areas of innovation and creative solutions. FSI also delivers workshops and training that are available to both parents and professionals all over BC. All of our workshops are written by and delivered by parents who have been trained to be workshop facilitators.

FSI’s volunteer supports are free to any family. FSI is unique in Canada and is the only grass roots, parent to parent support organization with a broad volunteer base. FSI believes that families are ultimately the strongest voice when it comes to their children. We support all families, with children of all ages and all disabilities including mental health challenges. The office currently supports 10 paid staff with growth of an anticipated 8-10 new positions provincially in the upcoming year.

This is an exciting opportunity for a versatile, hands-on professional who is both creative and diligent. You demonstrate professionalism, leadership, and best practices with employees, Board members, partners and the public. This position safeguards the organization’ financial status, reputation and assets by ensuring the accuracy and integrity of financial data and financial planning, and supports employees in their development. The position is also the HR leader for FSI, giving you an opportunity to focus on people, as well as finances.

Responsibilities:

General:

  • Actively participates on the Executive committee;
  • Contributes to the overall organizational success, keeping the best interests of families, staff and the organization at the forefront of our minds at all times;
  • Pro-actively supports staff, communicating best practices and processes

Finance:

  • Works with the Executive Director to Coordinate and manages annual budget preparation, audits, long-term financial planning and financial accountabilities;
  • Participates on the Finance committee and works alongside the Treasurer of the board with respects to financial statement development and presentations to our membership;

WORKS with/alongside the Bookkeeper to:

  • Ensure the general ledger and accounting entries are posted accurately, completely and on a timely basis;
  • Ensure all balance sheet accounts are reconciled and adjusting entries are posted;
  • Ensure payroll processing and employee benefit administration are timely and accurate;
  • Prepare and conducts analysis of monthly and annual financial reports, monitors cash flow and financial reporting;
  • Prepares preliminary draft annual financial statements and year end working documents;
  • Ensures working papers and supporting documents required by the auditors are prepared in a timely manner;
  • Ensure grant contract and funding consistency and compliance, prepares financial reports for funders as required; manages complex partner and funder project reporting systems;
  • Understanding of BC Gaming Regulations and how to report to the BC Gaming Commission;
  • Designs and manages financial and accountability functions for capital projects if required;

WORKS Independently to:

  • Establishes and monitors compliance with operating financial policies, procedures, and internal controls;
  • Maintains currency with federal and provincial legislation and reporting requirements;
  • Ensures regulatory compliance in all aspects of financial management and reporting;
  • Acts as the primary contact for banks and investment organization, auditor, funding organization, government organization;
  • Ensures senior staff have access to current and accurate information on their projects, and staff in their understanding of program and organization finances, standards, and compliance;
  • Ensures all financial material is maintained, stored, and managed appropriately, tracks all capital assets, leads initiatives to improve finance processes across the organization and ensures
  • financial systems are used to the best extent of their capacity;
  • Manages insurance policies for the organization and its’ assets;
  • Ensures organization systems are sustainable and protected by continuing to practice and work with the systems
  • Other duties as assigned.

Human Resources:

  • Develops human resource plans in partnership with the Executive Director;
  • Manages and supports the posting, hiring, orientation and performance management of employees;
  • Oversees employee benefits systems, works to ensure employees are supported in understanding and accessing benefits within the organizations’ commitments;
  • Works collaboratively with the Executive Director to plan and implement HR services and initiatives;
  • Assists and guides the Executive Director to carry out their responsibilities, including workforce planning and development, consistent administration, consistent application of
  • organizational standards;
  • Addresses employee relations issues professionally; facilitate or undertake employee relations discussions, investigations and actions where necessary;
  • Ensures HR-related policies, procedures, forms and information are accurate, current and readily available;
  • Manages the storage or HR-related information;
  • Supports the growth, mentorship and career development of employees;
  • Ensures compliance with relevant laws and regulations;
  • Fosters a culture of open communication and collaboration within and across teams;
  • Leads various projects as required;
  • Works with Senior staff to ensure that when contractors are hired, all contracts are drawn up and in compliance and keeps the organization secure;
  • Other duties as assigned.

Education, Training and Experience:

  • Relevant post-secondary education in financial management, accounting and a minimum five (5) years’ experience at a similar level of responsibility;
  • Relevant experience in human resources;

Or an equivalent combination of education and experience. Appropriate professional designations are an asset, as is non-profit or public-sector experience.

Skills and Abilities:

  • Demonstrated understanding of and commitment to the philosophy and mission of the Family Support Institute of BC Society;
  • Demonstrated ability to manage complex information and workload while meeting timelines and standards;
  • Demonstrated understanding of GAAP for non-profits, internal controls, and financial reporting;
  • Self-starter, able to work independently and in groups, demonstrated ability to collaborate effectively;
  • Excellent verbal and written communication and comprehension skills, including presentation skills;
  • Demonstrated ability to work with initiative, professionalism, using sound analytical and problem-solving skills;
  • Demonstrated effective conflict management, mediation, and remediation skills;
  • Ability to maintain confidence and exercise good judgment;
  • Excellent at thinking critically and logically while identifying the underlying principles, reasons, or facts;
  • Strong ability to build and maintain trusting relationships;
  • Ability to use appropriate technological resources.

Salary is up to $50,000 per annum (this will be based on a 25 hour work week), and will be based on education and experience. This position also includes a comprehensive benefit plan.

  • Closing Date: October 10, 2018
  • Please submit your cover letter and resume electronically with Finance/ HR Manager Application in the subject line to Angela Clancy, Executive Director at aclancy(at)fsibc.com
  • We thank all applicants in advance for their interest and only those shortlisted will be contacted.